December 26, 2016

Seminars, meetings….

Corporate events have always been a place of budding ideas. Like other events, there is a lot of effort that goes into planning and organizing.

So, here is a quick insight into some of the biggest points that will help you to get your events set up for diversified success.

Gather a team

The foremost thing that you need to be sure about is that the team you intend to work with must have knowledge about the importance of diversity for an event. This involves putting a framework and guide on what the team actually needs to know. Start with reading metrics on diversity and inclusion in order to become educated on what is happening around. Your team must know your stance on diversity and what all they need to practice to accommodate all. The team you plan to work with should have diversity of perspectives, backgrounds, personalities and genders for a mixed bag of knowledge and ideas.

Logistics should be handled carefully

Once your team is well organized, start planning about how to get your event in right order. This involves thinking of creative and exciting ideas that can be added to bring in diversity into your event. You must also well plan about the scheduling conflicts when it comes to logistics. Regardless of the genre of your event, you surely need to keep your attendees in mind. When deciding upon the date, make sure to avoid any major religious holiday and festival. Also, try and implement few topics on diversity when thinking about your event agenda.

Get the queries handled properly

If you want to make sure that your attendees are completely satisfied, just see that all their needs are met. Ask them specific questions during the registration process, also the registration must be simple for the potential attendees. Make special arrangements where people may put in their specific requirements that they might need for obvious reasons.

Enjoy all the features of free corporate event scheduling software. Events Bot is a custom made application for professional and amateur event managers. It comes with all the qualities that you need to schedule, promote and evaluate your events.

November 24, 2016

Gone are the days when you have to put time, thought, and money into organizing your event…how much budget is left for your marketing?

Luckily, there are plenty of ways to market your event online — either for free, or at a very low cost. With the technical advancement and coming up of free software solutions like Events Bot, it has become virtually a child’s lay to manage and promote the events online if you are well versed with the technicalities. Networking at meetings lays the groundwork for serious business deals, some of which are actually signed and sealed right there in the exhibit hall. The adage meetings mean business might sound like a cliché, but it’s the absolute truth of the matter.

Social media is a power tool and impossible to ignore when it comes at marketing and promoting the event online. Hence it has become one of the chief features to be present in a software. Apart from managing the attendees and easing the payment process, the added features let you create the buzz online thus playing around the social quotient. Leverage the inbuilt functions to attract more attendees and mange them efficiently . Let attendees spread the word with built-in sharing tools on your event page.

October 12, 2016

Are you ready for another conference to be organized under your brand auspices? It can stand out and strengthen the image of your business if everything goes well and to make sure that it does, here are few things to follow:

Fortify the social angle – Using your conference management software, you can popularize the event on social media accounts, your monthly newsletter and emails. Promote a hashtag on your website blog section.

Include a theme – It is a creative practice to organize events by theme. Attendees like to go for events that are in tune with certain ideas. For instance if your conference is being organized at the beginning of autumn, the season can be the theme for décor and refreshments.

Create continuity – If conferences are regularly organized by your company, it is good to connect one with the next. With this your attendees can see the bigger picture and consider the series as a whole, rather than as segregated components. To unite events you can create a networking community through your event management software and platforms like LinkedIn or Facebook. You can also host a review on Google Hangouts, or develop a newsletter to inform subscribers on the speakers, workshops, and other highlight at each event.

Try incorporating these points for the conference and get involved with your attendees to solicit their feedback too.

September 13, 2016

The advent of conference and event management software has totally transformed the way events were managed and run. Today with the help of multifarious software and technical updates, many organizers and planners are streamlining their tasks and making more successful events. Planning has always been a stressful task but with the growing demands of the audience in pretext of analytics and engagement, the bar is raised substantially.

When it comes at picking up the best choice, following things should be clearly analyzed:

Mobile Support:

The reality is that most of your attendees use mobiles for booking the events and scheduling their event diary. This makes it a prerequisite to make sure that the software has a well supported mobile app which is present across major OS like android and iOS. This will enable the planners as well as the users to download and plan the events with ease.

Attendee Management

Both the speakers and the attendees share their personal details on the website or the application. Hence integration of various measures to ensure data security is one of the mandate for popular event management software. Managing attendees during and before events can be huge task and often leads to ambiguity.

Event Marketing

Some software comes with an option to integrate the website analytics in to the system and identify the visitors’ behaviour. This will help in channelling the right strategies for  promotions and marketing of the events.


August 31, 2016

The right type of marketing can ensure that an event garners the most relevant and the most number of audience for your event. It can help create a wow factor and buzz around your event and earn for you registrations that are involved and engaged in your event.

A multi-pronged marketing effort can ensure that the attendees are talking pre, during and post event about your brand.
Email marketing is huge today with more than 75% of brands making use of this tool for event promotion. But only 50% of these are able to use the medium successfully.

1. Make good use of an online email marketing system to manage your email database effectively.
2. Comply with CAM SPAM regulations and privacy regulations and give the user choice to opt out of the mailing updates.
3. Design an email that is in synchronization with your company culture, brand image and event objective.
4. Make use of online event management system, to maximize registrations by the effective use of email management, automate emails, update email accounts and more online modules.
5. Constantly review email reports to see and assess click rates and bounce patterns to further optimize the campaign.

You can also test and tweet your email campaign across other online platforms to ensure maximum online visibility. Use free event registration software to invite more people to your event.

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