Venue selection is one of the major decisions while planning a conference of business meeting. Here are few tips to help in you selection:
One of the deciding factors in maximizing the event attendance is the venue accessibility. If the conference involves VIPs or esteemed delegates, make sure it is located near to the chief airport. Also, confirm that there is ample parking or valet services for attendees who chose to drive to the venue. Additionally, Make sure that there are restaurants or other attractions nearby that are open either pre or post event to maximize additional event networking opportunities. Also check if transportation services are easily available.
It is also important to check if the selected venue is suitable to the proposed event’s image. Be careful of the stakeholders and the sponsors. Also remember to check if some other events are there on the same date so as to avoid the clash of branding messages.
Another most important element before finalizing the venue is to check whether it meets the budget constraints.
Check for the available components which you would be getting along the venue. Also check which are free and for which you are expected to pay. The requirements may include audiovisual equipment, stages, and microphones, You also have to be mindful of the set-up capacities, paying specific attention to seating arrangements and sponsor areas, as well as if you’ll have the ability to engage outside vendors and utilize break-out rooms.
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