May 19, 2016

Any event is as good the event speaker. A successful keynote speaker and impactful session are primary factors which spell out the success of any conference. A keynote speaker might have great content but the way it is presented to the audience makes all the difference. Let us look at five pointers to derive the best from the conference speakers:

  1. Social Media head start: A good speaker always involves the audience and makes them feel participative. Encouraging speakers and participants to start an online conversation ahead of the actual event can really help. It will induce a sense of participation from the audience, it can help the speaker to give a final shape to the session and have a larger impact.

  2. Relevant Session Content: The message in the content of the speakers should be in alignment with the conference objectives. Audience is attending the conference to benefit from the speakers message. If there is a mismatch between the conference topic & agenda and the speakers session then the audience will lose interest. Convey the conference objective and agenda clearly to the speakers.

  3. Speaking coaching and run-throughs: Research professionals are often not exposed to speaking in front of an audience. In case the conference has invited speakers who doesn’t necessarily have lot of professional experience, hiring a speaking coach can make a lot of difference. Also, rehearsing prior to the actual event can smoothen technical requirements and does not leave anything to the last moment. Logistically also all is ensured to be in order with the aid of a prior run through.

  4. Choose speakers wisely: You can invite abstracts prior to your selection of speaker. Audience when they choose to attend a conference consider the opportunities to network and learn something new. Inviting celebrity speakers only makes sense if they have something to contribute to the agenda of the conference.

  5. Plan the sessions: Planning scientific sessions is imperative to make a lasting impact on the audience. Sessions over lunch should be highly discouraged to avoid distractions and losing of interest. By lunch time audience are tired and need a break to return rejuvenated to imbibe most from a session.

April 14, 2016

As an event planner for your company you have got loads to do to have the event planned and executed just right! So what step are you at? Charted out your selection criteria for the venue? Let us look at the factors which will help us identify the right selection parameter for your event.

Firstly, give a thorough vetting to the events objectives and the requirements. Is it an employee retreat or a networking set up for business professionals? Is it a large convention or a multifaceted conference? Is it an educational session or a company’s annual day celebrations? Once you have decided the objective of the event, the style of the event immediately becomes clear.

Once you know the style of the event, you can easily decide on listing the right venue or the business center. Ask questions like if the venue reflects the culture and the ethos of the company and if it is a business meet – does it convey a sense of pride or if it is too opulent?

These questions will help you pin-point the venue for the event making you choose the best event location.

These questions will lead you to important defining parameters like: total space requirement, logistic need of audio/visual equipment, availability of technical support, risers and podiums, need and availability of breakout rooms, outside function space, Wi-Fi connectivity and more. These questions are important especially when the business meet has external attendees and reflect upon the company standards.

Also see if the venue offers space for branding, or monitors for digital branding. Again, food and beverage and option of engaging external caterers should be explores for best results.

Lastly do not overshoot the budget and remain focused at the event’s objectives. To achieve that, there are free resources available online like the free event scheduling software – eventsbot. The program helps you concentrate on your objectives of the event while automating an online RSVP, ticket sales, seat confirmations and more for your event.

March 22, 2016

Are you starting out to plan your business launch conference and don’t have time to run around distributing invites, collecting registration fees and handle administration tasks ? Read on!

Samantha Green is a young budding entrepreneur and is low on task force. An event registration app has made her life simpler and that too in a budget!

Not only did her event registration systems minimize the workload but offered plenty of useful tools like a dedicated scheduling technology stack.

Specific to event scheduling and the segmented conference program schedule, an event management app can offer speaker management platform, call for papers or presentations features, session picker app, attendance monitoring app and a tracking system.

The overall scheduling for event cycle with a software includes, Budget Preparation, Venue Selection, Exhibitor/Sponsor Sales, Conference Program Development, Audience Promotion/Exhibitor Marketing, Registration, On-site Event Management, Surveys /Data Collection. Each of these also has various sub tools for effective execution and event schedule implementation.

Online event scheduling and your business – a new parameter

It is time you use digitally managed events for your new business. It is a smooth, seamless, hassle-free process which can not only automate your event but also your business. The various scheduling platforms that such software offers can be easily customized to suit your event needs and form an integral part of the business operations. It mimics the business functionalities with reduction of workload and no staffing requirements.

The flexible options extend much further than simply booking of seats or online ticket sales. It is used variably by smart entrepreneurs for variable business needs and takes the business to a whole new automated, wider reaching, more accessible platform.

February 22, 2016

It is most of the times very hard to be creative and unique to the core while attempting to promote and execute an event contest. No wonder, contests can be exciting, encouraging and creative ways to deliver an incredible event experience to the attendees. Though it is important to plan the contests properly as most of the contests can end pretty quickly, and most importantly – they can change the facet of the entire event.

One of the greatest ideas for all the event planners is to do brainstorming and thinking out of the box. The planners must sit with the entire team once every month to come up with new and fresh contest ideas that can attract a great chunk of audiences. The event attendees very soon get tired of the same very old contests of entering in for a chance to win exciting gifts as most of these contests come across as mediocre and not well thought out.

One thing that industry experts believe must be kept in mind is making sure that the contest theme correlates with the overall event theme. The last thing that any event planner would want for the attendees is to see them walking around while questioning what in the world is the contest all about! So, it is important to map every piece of an event into one overarching theme.

February 01, 2016

It’s obvious – the event mangers who keep moving up the success curve are focused, resolute and decisive. They plan well and have a well defined strategy to stick to their plans. We know that working on time management too brings success only when one is determined not to lose focus.

And how do decisive event managers practice this trait? Here are their three typical habits that you too can inculcate:

Do only what you are good at: This seems a little negative at first thought but being a jack of all trades really gets you nowhere. Single -tasking is the new multi-tasking. If you focus on one thing – the one that you are best at and have practical experience of, success will eventually follow. In a team of event coordinators, each member should be assigned a specific task that she/he is most competent for.

Keep a diary of your ideas: An idea can strike anywhere – when you are working on your desk, when you are in the kitchen or simply spending some leisure time in your garden. At the end of the day or anytime that suits you personally, it is wise to jot the best ones in your diary. They may come handy in the organization and promotion of your next event.

Use technology: Everyone is doing that to save time, efforts and money. We make payments online, do banking transactions and keep in touch with friends through customized digital technology. Why not have a free event planning software online? It can save you lot of time that is spent on doing repetitive or tricky tasks.

Keep planning, promoting and optimizing events. Stay tuned for more updates.

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